Privacy Policy | Pub Crawl Kyoto

1. Who we are

This policy explains how Photo Taiken Japan handles personal information for Pub Crawl Kyoto, the site at https://pubcrawlkyoto.com.

Photo Taiken Japan is the business that decides why and how that information is used. In privacy law that role is called the controller. The name you see on the site is Pub Crawl Kyoto.

Controller: Photo Taiken Japan
Brand: Pub Crawl Kyoto
Website: https://pubcrawlkyoto.com
Email: [email protected]

Postal address

We follow the laws that apply to us, including Japan’s Act on the Protection of Personal Information (APPI). If you are in the EU or the UK, the EU GDPR or the UK GDPR may also apply. We have not appointed a data protection officer, or a representative in the EU or the UK. Email us if you want to reach the controller.

2. What this covers

This policy covers information we collect on this site, information you send us, and booking details we receive so we can host the night.

It also covers GetYourGuide and Viator when you book there, and the TicketingHub form on this site. Those companies have their own policies for what they do on their own systems.

3. Bookings

You can book on this site through TicketingHub. The form asks for the details needed to hold your place, such as your name, email, phone number, date, how many people are coming, and anything you choose to add (for example a note about the group).

You pay inside that form. TicketingHub takes the card payment. You do not type a card number into a form we built. TicketingHub sends us the booking details we need to host you, including a booking reference.

The booking form loads even if you decline cookies. TicketingHub may set its own cookies and may send its own analytics, including a purchase event. When the form loads it can also reach other services TicketingHub uses, such as Microsoft Clarity, Bugsnag, and Google Fonts. The cookie bar does not control those.

If you book on GetYourGuide or Viator instead, that platform collects the booking and the payment under its own terms. They send us a smaller set of details so we can host you: usually your name, contact details, date, group size, and booking reference. We do not receive your full card number from them.

4. Messages

You can email [email protected], or message us on WhatsApp or LINE from the links on the site. We receive whatever you send: your name, number, and the message.

WhatsApp and LINE are separate services. Once you open those links, their own privacy policies apply.

5. The site itself

When you open a page, our host and Cloudflare (which delivers and protects the site) may log your IP address, the date and time, the page you asked for, and your browser type. Cloudflare may also set a cookie that is needed to deliver the site and block abuse.

The moving background on the homepage loads a graphics library from esm.sh. That request can include your IP address. We do not send your name or booking details there. The type on this site is stored on our own server.

A map link goes to Google Maps. We do not embed the map. Google receives data only if you open the link. The same is true for links to WhatsApp, LINE, GetYourGuide, and Viator.

6. Cookies, analytics, and ads

Until you choose, we do not load Google Analytics or the Meta Pixel, and we do not ask them to set cookies.

If you choose Accept:

• Google Analytics 4 (measurement ID G-H4L3243610) measures how the site is used. That includes pages, clicks such as Book Now and contact links, and purchases. Google may set analytics cookies. If you accept, Google may also send a measurement hit to its ads service. See Google’s privacy policy.
• Meta Pixel (ID 2207848603477458) measures ads on Facebook and Instagram. We send page views, product views, the start of checkout, and purchases. Meta may set cookies. See Meta’s privacy policy.

If you choose Decline, those tools stay off. You can still book.

We remember the choice in your browser for 12 months (local storage, not an ad cookie). After that we ask again. Open Cookie settings in the footer if you want to change it sooner.

If you book before you accept cookies, we keep a short note of that order in the browser tab. When you accept, we send the purchase once and remove the note. If you have already accepted, we keep that kind of note until the purchase has been sent. If the page changes before that send, the next page sends it once, and only where this order id is not already recorded. We remember each sent order id in this browser for about 13 months so a later reload does not count it again. Each purchase we send includes that order id, so Meta and Google can treat a duplicate as the same order. Closing the tab removes a note that is still waiting.

You can also block or delete cookies in your browser. Google offers an analytics opt out add on.

7. Why we use information, and the legal basis

If you are in the EU or the UK:

• Consent. Analytics and ads measurement (Google Analytics and the Meta Pixel) run only if you accept. You can withdraw that consent at any time. Booking does not depend on it.
• Contract. We use booking details to take your reservation, tell you about that reservation, and host the night you paid for.
• Legitimate interests. We use server logs and Cloudflare to keep the site online and to block abuse. We also reply to messages you send us.
• Legal obligation. We keep booking records where tax or accounting rules say we must.

Under Japanese APPI, we use personal information for those same purposes: to host the crawl, to reply to you, to run and protect the site, to measure visits and ads when you agree, and to meet legal duties.

8. Who else receives it

We share personal information only as far as we need to:

• TicketingHub, to take direct bookings and payments.
• GetYourGuide and Viator, when you booked with them, so the reservation can be confirmed, changed, or cancelled under their rules.
• Google and Meta, only if you accept cookies, for the measurement described above.
• WhatsApp and LINE, when you choose to message us there.
• Our website host and Cloudflare, to deliver and protect the site.
• Hosts on the night, who receive the limited details they need to meet the group (such as names, time, and group size).
• Advisers such as an accountant, where we need them for legal or financial duties.

We do not sell your personal information for money.

9. Other countries

The crawl takes place in Kyoto. Postal address:

Some providers may process information in other countries, including the United States. That includes Google, Meta, WhatsApp, TicketingHub, and Cloudflare.

If you are in the EU or the UK and the law requires a safeguard for a transfer, we rely on the safeguard that provider offers (for example standard contractual clauses). Email us if you want the detail for a specific provider.

10. How long we keep it

We keep personal information only as long as we need it for the reason we collected it, or as long as the law requires.

• Your cookie choice stays in the browser for 12 months, unless you clear site data or choose again.
• Booking records are kept long enough to host the night and to meet tax and accounting duties, then deleted or anonymised.
• Messages are kept until the conversation is finished and we no longer need them.
• Analytics and ads data are kept by Google and Meta under their own settings. We only turn those tools on after you accept.
• Server logs are kept by our host and by Cloudflare for as long as they need them to run and protect the site.

11. Your rights

You can ask us to:

• tell you what we hold about you (access)
• correct it
• delete it
• stop or limit a use you object to
• withdraw consent for analytics and ads

Email [email protected]. We may need to confirm it is you before we act. To withdraw consent, you can also open Cookie settings in the footer and choose Decline. That stops new analytics and ads measurement on this browser. It does not always delete copies Google or Meta already received.

If you are in the EU or the UK, you can also complain to a data protection authority. In the UK that is the Information Commissioner’s Office. In the EU it is the authority in your country. In Japan you can contact the Personal Information Protection Commission.

12. United States and California

We do not sell your personal information for money. If you accept cookies, Google and Meta may use information about your visit to measure ads. Some US state laws, including California’s, treat that kind of ad measurement as sharing.

Ad tracking is opt in on this site. Choose Decline on the cookie bar, or open Cookie settings in the footer later and choose Decline. That is how you opt out.

13. Age

The crawl and this site are for people who are 20 or older. That is the legal drinking age in Japan. We do not knowingly collect personal information from anyone younger. If you believe we have, email us and we will delete it.

14. Other websites

Links on this site can take you to other services, including TicketingHub, GetYourGuide, Viator, WhatsApp, LINE, and Google Maps. Their policies apply once you are there. We are not responsible for those sites.

15. Changes

If we change this policy, we will post the new version on this page and update the date at the top.

16. Contact

Questions, requests, or complaints: email [email protected].